About Southeast Technical

Southeast Technical Policies and Procedures

Section 500 - Finance and Business

501 - Financial Aid

The College provides financial aids to eligible students through both grant aid (no repayment) and self-help (loans and employment) form. Financial aid programs include the following: Pell Grant, Supplemental Education Opportunity Grant, Federal Stafford Direct Loan, Federal PLUS Direct Loan, Minnesota State Work Study, Federal Work Study, , and Minnesota Child Care Grant. . All aid applicants must complete the Free Application for Federal Student Aid (FAFSA) form that is available online at www.fafsa.gov or stop in the Financial Aid Office for assistance. A complete description of regulations and requirements pertaining to all financial aid programs can be found under Procedures, Definitions and Requirements.

Approved: May 7, 1997
Reviewed: December 28, 2010
Revised: February 15, 2000; June 30, 2004; September 29, 2008; October 31, 2013

 

502 - Financial Aid Disbursement

Financial aid disbursements are issued to students through direct deposit on each Campus. All grants and loans are disbursed to students through this process.

For Federal Direct Loan Program disbursement, a student must complete the loan acceptance process online at www.southeastmn.edu/fa/dlrequest before the loan will be disbursed. 

Each student must complete all requirements for disbursement at least 15 days prior to enrollment in order to receive financial aid in a timely manner. Requirements may include a request for verification of certain materials submitted in the application process.

Financial Aid Disbursement Procedures

Approved: May 7, 1997
Reviewed: December 28, 2010
Revised: February 15, 2000; June 30, 2004; October 31, 2013

 

503 - Tuition and Fees

Legal References:

MnSCU Board Policy 5.11
 MnSCU Board Policy 5.11.1

All students shall pay the tuition rates established and set annually by the MnSCU Board of Trustees in accordance with Board Policy5.11 unless exempt from tuition as permitted by statute or policy. The College establishes methods for calculating tuition rates for hour-based courses.

No fees shall be charged unless approved by the MnSCU Board.

Approved: May 7, 1997
Reviewed: December 28, 2010
Revised: February 15, 2000; June 30, 2004; September 29, 2008; October 31, 2013

 

504 - Tuition Refund or Waiver

MnSCU Board Policy 5.12

The College may refund tuition, in whole or in part, when a student withdraws from all classes at the College. The percentage (amount) of the refund is dependent upon the percentage of course completion at the time of the withdrawal as defined in MnSCU Board Policy 5.12.

The president or designee may waive tuition due to the college.  Students must complete the proper paperwork for committee review.

All books and equipment belonging to the College must be returned upon withdrawal.

Approved: May 7, 1997
Reviewed: December 28, 2010
Revised: February 15, 2000; June 30, 2004; October 31, 2013

 

511 - Budget Request Planning: Higher Education Asset Preservation and Repair (HEAPR)

The College will identify major equipment replacement needs, unexpected major equipment failure, and related physical plant betterment projects. These are referred to as Higher Education Asset Preservation and Repair (HEAPR) Projects that may meet the criteria for additional state funds. Projects are prioritized statewide through the use of the MnSCU Facilities Assessment Report. The Chief Financial Officer is responsible for identifying needs and working with MnSCU to secure funding.

Approved: February 20, 2003
Reviewed: December 28, 2010; October 31, 2013
Revised: June 30, 2004

 

512 - Fundraising

Fundraising is an important activity of the College’s student organizations, faculty, and staff and of the Foundation. Coordination of these efforts is important to ensure a good public image of the College and to secure compliance with tax-related matters. There will be no fundraising on behalf of the college without involvement of the Foundation Director. Individuals seeking support for their organization or program, whether funds or in-kind donations of equipment and supplies, shall inform the Foundation Director of those activities as outlined in the Fundraising Procedures.

Students or employees of the College that are involved in fundraising activities are considered representatives of the College and shall conduct themselves in a professional manner (See also Policy No. 405 Representing the College.)

Approved: April 10, 1997
Reviewed: December 28, 2010; October 31, 2013
Revised: February 15, 2000; June 30, 2004

 

513 - Grant Applications/Submittal

The College encourages all staff to seek grant opportunities to fund appropriate programs and activities. The requester/grant applicant must obtain the approval of the Executive Council and the President prior to submitting the formal grant application. The approval of the grant concept will be based upon the Summary Proposal as described in the Grant Applications / Submittal Procedures. Once approval of the Summary Proposal is obtained, the applicant is authorized to develop the full proposal, obtain the authorizing College signature on the face sheet of the application and forward the full proposal. In the event that the applicant must submit an “emergency” proposal, s/he should follow the steps as outlined in the Grant Applications / Submittal Emergency Procedures.

Approved: April 10, 1997
Reviewed: December 28, 2010; October 31, 2013
Revised: February 15, 2000; June 30, 2004

 

514 - Purchasing

Legal References:
MN Statutes 16A.15. Subd 3 and 16A.41.Subd1
MnSCU Policy 5.14.5

The College is required to follow the purchasing requirements as defined in above legal references. Purchasing refers to any agreement entered into by the College for the purchase of services, supplies, materials, equipment or the rental thereof.

All employees must conform to the requirements governing the purchase of goods and services as outlined in the Purchasing Procedures. The required paperwork to initiate and complete purchases must be prepared on forms that have MnSCU approval for use. This ensures that all state-required contract language is included in the process.

In the event of an emergency the President or designee has the right to alter or waive any portion of the policy.

Approved: November 29, 1999
Reviewed: December 28, 2010; October 31, 2013
Revised: February 15, 2000; February 28, 2002; June 30, 2004

 

515 - Travel

The College provides funds for authorized travel/official business and reimburses employees for allowable expenses incurred. The College travel policy assures compliance with pertinent state and federal laws, IRS regulations, policies and procedures of the Minnesota Departments of Employee Relations and Finance and applicable bargaining agreements or compensation plans.

Specific forms, requirements and expense limits/restrictions are contained in Travel Procedures.

Approved: August 20, 1997
Reviewed: December 28, 2010; October 31, 2013
Revised: November 19, 1999; February 15, 2000; April 2, 2002; June 30, 2004