Southeast Technical Policies and Procedures
Section 700 Procedures
Section 701 - Blood-Borne Pathogens Procedures
(Prevention of Exposure)
At the College, the following are job classifications/programs in which employees/students may incur occupational exposure to blood or other potentially infectious materials (OPIM) such as non-intact skin and mucous membranes.
Spill Clean-up (approved kit)
First Aid/Injury Response
All college personnel may have some chance of exposure during emergency situations. However, personnel, except for the above, are strongly discouraged from administering the elements of this plan. Instead, the procedure is to contact one of the employees listed above for further action; specifically, or an alternate in their absence. In emergency situations, however, if above personnel are not immediately available to assist, employees must take prompt action in accordance with this plan.
Implementation Schedule and Methodology
1. Compliance Methods
Universal Precautions will be observed at the College in order to prevent contact with blood /OPIM. All blood/OPIM will be considered infectious regardless of the perceived status of the source individual.
Engineering and work practice controls will be used to eliminate or minimize exposure to employees/students at this facility. Where occupational exposure remains after institution of these controls, personal protective equipment shall also be used. At the College, appropriate sharps containers (puncture resistant, biohazard labeled, and leak proof) and approved spill clean-up kits are available as engineering controls. These controls will be examined and maintained on a regular schedule by the Building Maintenance Supervisors.
Hand-washing facilities are available to individuals who incur exposure to blood/OPIM. OSHA requires that these facilities be readily accessible; therefore, at the College all labs and restrooms are equipped with hand-washing facilities. After removal of personal protective gloves, individuals will wash hands and any other potentially contaminated skin area immediately with soap and water. If mucous membranes are exposed, the individual(s) will wash or flush with water.
Contaminated needles and other contaminated sharps will not be bent, recapped, removed, sheared or purposely broken.
3. Containers for Sharps
Contaminated sharps will be placed immediately into appropriate sharps containers located in the nursing labs and restrooms. The nursing instructors will contact Maintenance when the containers are ready for proper disposal. Maintenance employees will monitor sharps containers that are located in restrooms.
4. Work Area Restrictions
Individuals are not to eat, drink, apply cosmetics or lip balm, or handle contact lenses in areas where blood/OPIM are present.
5. Contaminated Equipment
Equipment that has become contaminated with blood/OPIM will be de-contaminated by using EPA registered germicides. Equipment that cannot be de-contaminated will be disposed of properly by Maintenance employees.
6. Personal Protective Equipment
OSHA standards require appropriate protective clothing (e.g. gloves, lab coats, gowns, aprons, clinic jackets, face shields, utility gloves, protective eyewear with solid side shields, shoe covers, etc.) be worn during labs where patients and/or specimens are present. At a minimum, gloves will be worn where it is reasonably anticipated that individuals will have hand contact with blood/OPIM.
All required personal protective equipment will be provided without cost to employees based on the anticipated exposure to blood/OPIM. Appropriate equipment will not allow passage to clothing, skin, eyes, mouth or other mucous membranes under normal conditions for use and for the duration of time in use.
All personal protective equipment will be used as directed by supervisors, and then it will be removed before leaving the work area. Contaminated garments are to be removed immediately, placed in a red plastic bag available in spill clean-up kits and custodial supply storage areas and sealed. Contaminated materials should not be sorted in areas of use. The employee should notify maintenance staff for removal. The College, at no cost to the employee, will clean, launder, dispose of and/or replace the equipment, as needed. Disposable gloves are not to be washed or decontaminated for reuse. They will be replaced as soon as compromised. Utility gloves will be decontaminated for reuse if their integrity is not compromised; otherwise they will be discarded.
The College will be cleaned routinely and de-contaminated after spills using EPA registered germicides. All work surfaces will be decontaminated after completion of these procedures (immediately after any spill) as well as at the end of the work shift if surfaces have been used since prior cleaning. All bins, pails, cans and similar receptacles will be inspected and decontaminated routinely and after possible exposure has occurred. Hands, gloved or not, will not be used to pick up broken glassware.
7. Regulated Waste Disposal
All sharps will be placed as soon as possible in sharps containers located in the nursing labs. The contents are periodically disposed of, as per agreement, at Community Memorial Hospital, Winona, Minnesota and at Fairview Red Wing Regional Home Health, Red Wing, Minnesota, for respective campuses. Regulated waste, other than sharps, is to be placed in red plastic bags and placed in appropriate containers.
8. Laundry Procedures
Contaminated items are to be handled as little as possible and only when wearing personal protective equipment. It will be placed in appropriately marked bags in areas of use and then laundered off site (in Winona at Leaf’s Cleaners and Launderers and in Red Wing at Red Wing Cleaners and Launderers).
9. Hepatitis B Vaccine
Vaccine will be offered to employees in job classifications that may incur occupational exposure and to any individuals who have been exposed to blood/OPIM at no cost to the individual. If declining the vaccine, the individual must sign a waiver with wording from Appendix A of the OSHA standard. Individuals who initially decline the vaccine, but who later wish to have it, while still covered under standard, may then have the vaccine provided at no cost. The Human Resources office at the Red Wing Campus (Vanessa Harstad) and the Maintenance office at the Winona Campus ( Nicki Adank) will assure that the vaccine is offered and make arrangements for those who wish to have the vaccine or that waivers are signed and filed for those that decline.
10. Post-Exposure Evaluation and Follow-up and/or Interaction with Health Care Professionals
Post-exposure services will be provided to all individuals who incur an exposure incident. All exposures must be reported immediately to the Human Resources office at the Red Wing Campus (Vanessa Harstad) and the Maintenance office at the Winona Campus (Nicki Adank). The individual will be given an exposure Incident Report to take to the health care facility.
Blood-borne Pathogen Post-Exposure Evaluation and Follow-up Procedures: When an employee incurs an exposure incident, it must be reported to the Human Resources office at the Red Wing Campus (Vanessa Harstad) and the Maintenance office at the Winona Campus ( Nicki Adank).
All employees who incur an exposure incident will be offered post-exposure evaluation and follow-up in accordance with the OSHA standard.
This follow-up will include the following.
- Documentation of the route of exposure and the circumstances related to the incident
- If possible, the identification of the source individual and, if possible, the status of the source individual. The blood of the source individual will be tested (after consent is obtained for HIV/HBV infectivity).
- Results of testing of the source individual will be made available to the exposed employee with the exposed employee informed about the applicable laws and regulations concerning disclosure of the identity and infectivity of the source individual.
- The employee will be offered the option of having their blood collected for testing of the employee’s HIV/HBV serological status. The blood sample will be preserved for up to 90 days to allow the employee to decide if the blood should be tested for HIV serological status. However, if the employee decides before that time that testing will or will not be conducted, then the appropriate action can be taken and the blood sample discarded.
- The employee will be offered post-exposure prophylaxis in accordance with the current recommendations of the U.S. Public Health Service.
- The employee will be given appropriate counseling concerning precautions to take during the period after the exposure incident. The employee will also be given information on what potential illness to be alert for and to report any related experiences to appropriate personnel.
Interaction with Health Care Professionals: A written opinion shall be obtained from the health care professional who evaluates employees of this facility. Written opinions will be obtained in the following instances:
- When the employee is sent to obtain the Hepatitis B vaccine.
- Whenever the employee is sent to a health care professional following the exposure incident. Health care professionals shall be instructed to limit their options to:
- Whether the Hepatitis B vaccine is indicated and if the employee has received the vaccine.
- that the employee has been informed of the results of the evaluation
- that the employee has been told about any medical conditions resulting from exposure to blood or other potentially infectious materials. (Note that the written opinion to the employer is not to reference any personal medical information.)
Training will be provided to all individuals before their initial assignment to tasks where occupational or training exposure may occur. It will include the following:
- The OSHA Standard for Blood-borne Pathogens,
- Epidemiology and symptomatology of blood-borne diseases,
- Modes of transmission,
- Orientation to exposure control procedures/policy, i.e. policy points, lines of responsibility, and procedural implementation, including identification of exposure risks, control methods to limit/reduce exposure, personal protective equipment, contact information, post-exposure evaluation and follow-up, Hepatitis B vaccine program,
- Signs and labels used
- Training will be conducted using videotapes, written materials and instruction per OSHA standards. Employees will receive annual refresher training.
12. Record-Keeping: The Academic Affairs Office on Winona Homer Road campus will maintain all medical records required under the OSHA standards.
Section 705-Ergonomics: Prevention of Musculo-Skeletal Disorders
These policy procedures apply to all employees.
The College will take steps to help resolve employees MSD’s resulting from their work in the college. The College acknowledges that ongoing education and training is a necessary component of this program.
The College will provide guidance to each department on implementing this program. This will include data collection methods, job analysis, hazard reduction and control measures, medical management, training, and record keeping.
An employee’s supervisor is responsible for ensuring that the employee is educated on the risks of MSD’s and on the need to follow related policies, procedures, and work rules. The employee is responsible for following safe work procedures, and for using equipment properly. The college’s Supervisors of Buildings and Grounds will work with individual employees and management to facilitate the effective implementation of this program.
A. Managers and Supervisors
- Establish and demonstrate accountability to provide a safe, functional, and effective work environment.
- Provide new employees with an orientation to their job including job specific training on proper safety policies, procedures, work practices, and use of personal protective equipment (PPE), job related risk factors and signs and symptoms of MSD’s
- Effectively communicate to employees that MSD’s are to be reported to their supervisors and encourage early reporting with no fear of retribution.
- Works jointly with employees and Supervisors of Building and Grounds to collect data, analyze job tasks, identify risk factors for MSD’s implement controls, and create work practices to ensure a safe, functional and effective work environment, and reduce the potential for MSD’s.
- Demonstrate accountability by following safe work practices.
- Work with management and Supervisors of Buildings & Grounds to activate participation in the development, implementation, and evaluation of risk factors and control measures.
- Promptly report workplace hazards and MSD’s to their supervisors.
C. Supervisors of Buildings and Grounds
Section 708 - Weather / Emergency Conditions Procedure
Closing Campuses, Delaying Opening, Canceling Classes/Activities
Closing the college
All operations are shut down/closed except those deemed essential to the protection of life and property. The result is the cancellation of classes; and, student, faculty and staff activities and meetings. All general offices are closed. This policy includes classes/activities offered by other entities using college facilities, i.e. Winona State University courses on campus and/or ITV courses generated from an off-campus source. Only essential employees must report to work.
All operations are kept closed for a designated period of time except those deemed essential to the protection of life and property. Only essential employees must report to work.
Cancellation of Classes and/or Activities
Specific classes and/or activities are cancelled in lieu of officially closing the entire College. One to all classes/activities may be cancelled depending on the situation. All college personnel must report to the college whether they are involved in something that has been canceled or not.
Essential employees are those filling positions necessary for safe operations and services during closure or delayed opening. The essential designation is assigned to the position, not a particular employee, in that if an employee is substituting for someone in an essential position, s/he would be considered an essential employee, even if her/his regular position is not essential.
The following positions are designated as essential during weather or emergency conditions:
All campus custodial and maintenance personnel
Procedure and Notification
Closing, Delayed Opening, and Cancellation of Classes/Activities
The decision to close, delay opening, or cancel classes/activities of the College due to weather or other emergency is made by the President or his/her designee(s). For the Red Wing Campus, this is the Director of Human Resources in consult with the Dean of Academic Affairs. For the Winona Campuses, this is the
Chief Academic Officer (or designee) in consult with the Vice President of Student Affairs. In times of inclement weather or other emergency conditions, assessment of conditions shall be the responsibility of the President, the Chief Academic Officer (or designee), and the Director of Human Resources. The assessment will be based on contact with personnel at local and/or state law enforcement/emergency offices as well as other reputable sources of emergency information.
Determination of closing, delayed opening, or cancellation of classes/activities shall be made by 6 a.m. when possible. Decisions to close or cancel afternoon and/or evening classes/activities will be made as soon as possible based on the emergency conditions to allow programs to safely shut down operations and dismiss students. Special attention to weather conditions will be given as the college recognizes that our students drive to the campuses and some from considerable distances.
Appropriate notification will be made to the MnSCU System Office when the decision is made to close or delay opening the college due to an emergency condition. When a decision is made to close, delay opening, and/or cancel classes/activities during normal working hours, the President, the Chief Academic Officer (or designee), and the Director of Human Resources shall inform all employees. Students will be notified through appropriate student support services and academic offices by any or all of the following methods: announcements on the college WEB page and messages sent to the student’s college e-mail account, general P.A. announcements, video monitors, staff walk-arounds. Employees and students not on campus will be notified through the college WEB page, student’s college e-mail account and announcements on the following radio stations whenever possible:
KAGE Country – 1380 AM (Winona)
KAGE - 95.3 FN (Winona)
KWNO - 1230 AM (Winona)
HOME – 101 FM (Winona)
KROC – 106.9 FM (Rochester)
WIZM – 93.3 FM (La Crosse)
WLXR -104.9 FM (La Crosse)
KMFX – 1190 AM (Wabasha)
Red Wing Campus:
KCUE - 1250 AM (Red Wing)
KWNG – 105.9 FM (Red Wing)
WCCO – 830 AM (Twin Cities)
The President, the Chief Academic Officer, the Dean of Academic Affairs, and the Director of Human Resources will be solely responsible for contacting news media regarding closing, delay closing, or canceling classes/activities information. If the disruption of services is to be of a long duration, the print media in Red Wing, The Republican Eagle, and in Winona, The Winona Daily News, will be contacted when appropriate. Only essential employees must report when the college is closed or has a delayed opening. All management/administration must report for their normally scheduled work day when classes/activities have been canceled.
When the college is closed or delays opening, the faculty is not required to show up for classes/activities. When the college has canceled classes/activities, the faculty is required to be at the college for their normally scheduled hours. Faculty that does not show up during the canceled classes/activities time must take Personal Leave time and submit a completed Employee Leave Request to their dean as soon as possible.
Faculty that experiences a personal emergency or illness must arrange for a substitute teacher or cancel their classes/activities. Faculty that cancels classes/activities must notify the receptionist with the classes/activities information, notify their dean, and notify students whenever possible by sending an e-mail through their D2L courses. The receptionist and/or dean will place temporary signage on the classroom doors and post a message on the college WEB page with the pertinent class/activity information. As soon as the personal emergency leave or illness is over, the faculty must submit a completed Employee Leave Request to their dean.
When the college is closed or delays opening, only the essential employees are required to report to work. When the college has canceled classes/activities all staff are to report to their normal daily work stations.