Section - 305 Policy Development

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Section I. General Statement of Policy

The person or group proposing a new policy, or a substantive revision of an existing policy, must complete the Policy Form (10kb). The requester will address the following issues:

• Explain why the new policy (or revision) is necessary
• Indicate the College-wide impact of the proposal
• Determine whether the policy will have a fiscal impact (will new resources be required in order to implement the policy)
• Determine whether any cost-savings will result from the policy
• Affirm that there are no existing MnSCU policies that this proposal will overlap or contradict
• The requester should attach any procedures that will need to be followed in order to implement the policy
• The person or office that will have primary responsibility for the oversight of the policy must be clearly stated

1. The complete policy and procedures statement with the Policy Form will be forwarded to the President’s Office which will present it to the Managers Cabinet for a first reading.
2. After the first reading by the Managers Cabinet, the proposed policy will be emailed by the President’s Office to all staff for a 2-week input period.
3. The Executive Council will conduct a “second” reading of the input received from all staff, and approve or recommend additional revision.
4. If a significant revision is deemed necessary, the President’s Office will email revised policy proposal to all staff for an additional 1-week input period.
5. After final input is received at either step 3 or 4, the proposed policy is forwarded to the Executive Council for final review/approval.

The policy will go into effect on the date of final approval by the Executive Council unless otherwise specified. All policies will have last date of change identified, which will include even minor changes.

NOTE: Some minor changes to policy can, and will, occur without input. Minor changes are those that do not change the intent of policy.

Revisions to procedures do not require the above review. The administrator responsible for implementation of the procedures has the discretion to change procedures as needed. S/He is responsible for advising all staff of significant revisions.

 

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