Section 513 - Grant Applications / Submittal

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Routine

After identifying a potential grant proposal opportunity, the Applicant will prepare a Summary Proposal which describes:

• The problem or need to be addressed
• The agency or foundation that will receive the proposal
• Whether the proposal is responding to a request for proposal (RFP) or is unsolicited
• Budgetary considerations:
  
  1. The amount of funds being requested and whether an institutional match is required. If a match is required, the applicant must indicate the source of the proposed match.
  2. Determine whether there will be costs to continue work after the potential grant period ends. If so, explain the extent and nature of the costs.
  3. Any College resources (beyond match) that will be required (space, equipment, personnel time).

• Due date for the submission of the grant application
• Designation of the Principal Investigator

The Applicant will submit to the administrator to whom s/he reports most directly the Summary Proposal Sheet with a request for approval from the Executive Council.

The Administrator will take the proposal forward to the Executive Council and report back its approval and/or questions/concerns that might surface in its review. Depending on the nature of the response, the Applicant may have to resubmit a revised proposal for approval by Executive Council.

The Executive Council turn around is expected to be three weeks based on its regular meeting schedule at two times per month. Delays will be communicated to the Applicant via the Administrator.

Pending approval of the Executive Council, the President or his/her designee will approve a formal grant application.

Emergency Application

An emergency application requires a faster handling of the application. To expedite the regular process, the Applicant will prepare an Emergency Proposal that describes:

• The reason for the emergency nature of the request
• The agency or foundation that will receive the proposal
• The due date for the proposal
• A statement affirming that the College will not be held accountable for any matching funds or other obligation of resources - If a match is required, the applicant must indicate the source of the proposed match - Additionally, the applicant must explain the extent and nature of costs that might be required to continue work after the potential grant period ends and, of other College resources (beyond match) that might be required (space, equipment, personnel time)
• A statement affirming that no management prerogatives of the College will be superseded by the award of the grant

The Applicant will present the emergency proposal to the administrator to whom s/he reports most directly with a request to present it to the President or his/her designee for immediate approval. If approved, the full proposal may be submitted with appropriate authorizing signatures. If the proposal is not approved, the administrator will report back with the questions and/or concerns that the applicant must address, if s/he chooses to proceed.

Submission of Final Proposal

The applicant must obtain the signature of the President or his/her designee on the “face sheet” of the application. The full budget must have been reviewed and approved by the College’s Chief Financial Officer prior to requesting the President’s signature.

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