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• Definitions
• Procedure and Notification
• Management Responsibility
• Cancellation of Classes and/or
Activities
• See Policy 406 for Weather-Related Leaves and Pay
Closing the College
All operations are shut down/closed except those deemed essential to the protection of life and property. The result is the cancellation of classes; and, student, faculty and staff activities and meetings. All general offices are closed. This policy includes classes/activities offered by other entities using college facilities, i.e. Winona State University courses on campus and/or ITV courses generated from an off-campus source.
Delayed Opening
All operations are kept closed for a designated period of time except those deemed essential to the protection of life and property.
Cancellation of Classes and/or Activities
Specific classes and/or activities are cancelled in lieu of officially closing the entire College. One to all classes/activities may be cancelled depending on the situation.
Essential Employees
TopEssential employees are those filling positions necessary for safe operations and services during closure or delayed opening. The essential designation is assigned to the position, not a particular employee, in that if an employee is substituting for someone in an essential position, s/he would be considered an essential employee, even if her/his regular position is not essential.
The following positions are designated as essential during weather or emergency conditions:
Red Wing and Winona campus receptionists
All campus custodial and maintenance personnel
Closing or Delayed Opening
TopThe decision to close or delay opening of the College due to weather or other emergency is made by the President or his/her designee(s). For the Red Wing Campus, this is the Provost and for Winona Campuses, the Executive Vice President of Academic Affairs (EVP). In times of weather or other emergency conditions, assessment of conditions shall be the responsibility of the President, EVP and the Provost. The assessment will be based on contact with personnel at local and/or state law enforcement /emergency offices.
Determination of closing or delayed opening shall be made by 6 a.m. when possible. Decisions to cancel classes scheduled for 3:00 p.m. and after will be made no later than 1:00 p.m.
Appropriate notification will be made to the MnSCU System Office when the decision is made. Additionally, the President or his/her designee(s) will notify essential personnel of the decision. An announcement of the closing/delayed opening will be available on the College’s main switchboard phone numbers via the receptionist or voice mail, if possible.
When a decision is made during normal working hours, the President, the EVP, and the Provost shall inform all employees. Students will be notified through appropriate student support services and academic offices by any or all of the following methods: general P.A. announcements, video monitors, and staff walk-around's. Employees and students not on campus will be notified through announcements on radio:
Winona Campus: KAGE Country – 1380 AM (Winona)
KAGE - 95.3 FN (Winona)
KWNO - 1230 AM (Winona)
HOME – 101 FM (Winona)
KROC – 106.9 FM (Rochester)
WIZM – 93.3 FM (La Crosse)
WLXR -1500 AM (La Crosse)
KMFX – 1190 AM (Wabasha)
Red Wing Campus: KCUE - 1250 AM (Red Wing)
KWNG – 105.9 FM (Red Wing)
WCCO – 830 AM (Twin Cities)
The President, EVP and Provost will be solely responsible for contacting news media regarding closing information. If the disruption of services is to be of a long duration, the print media in Red Wing, The Republican Eagle, and in Winona, The Winona Daily News, will be contacted when appropriate.
The decision to cancel one, several or all classes (on and off
campus) in the absence of closing the entire College, will be
made by the President, EVP and Provost. Special attention to weather
conditions will be given to night classes, many of whose students
must travel considerable distances.
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