Personnel/Payroll Information

Completion of the Personnel/Payroll forms is required for new employees upon hire. These forms provide the human resources and payroll offices the information needed to enter a new employee into the data systems. Included in this packet are 1) Personnel & Payroll Information, 2) Form W-4, 3) Form I-9, 4) Payroll Direct Deposit Authorization, and 5) Retirement Checklist for New Hires. Wisconsin residents will be provided a Minnesota-Wisconsin Reciprocity form. Completed forms are returned to the human resources office on the Red Wing Campus.

• Personnel & Payroll Information — provides human resources with required employee demographic information, identifies previous retirement plan and post-secondary degrees. Official transcripts are required to verify degrees for faculty and administrators
• Form W-4 — Internal Revenue Service form that provides payroll with the tax withholding allowances.
• Form I-9 — a U.S. Department of Justice Immigration and Naturalization Service Employment Eligibility Verification for citizenship. Employees need to provide documents from provided lists.
• Payroll Direct Deposit Authorization — employees participate in the direct deposit program with the State of Minnesota. Payroll dollars can be deposited in one account or multiple accounts on payday. All employees are required by statute to participate in direct deposit unless a qualified exception exists.
• Retirement Checklist for New Hires — provides the human resources office current retirement information on new employees hired in an unclassified position.

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