Leave includes, but is not limited to, the following: vacation, sick leave, funeral leave, comp leave, personal day, floating holiday. Leave forms must be completed prior to the leave or immediately following sick leave; signed by the supervisor and forwarded to the human resources office by the supervisor. Refer to specific bargaining unit language to determine eligibility and if hte leave is paid or unpaid.
This form should be submitted to the supervisor for prior approval to attend meetings, training sessions or workshops, or any other professional development events. The form includes the department cost center number and estimated expenses. This form is signed by the supervisor and sent to the human resources office. Also, in-state/out-state travel form should be completed when appropriate and sent to the business office.
The voucher is used when faculty have completed assignments in addition to their primary assignment, i.e.; subbing, test outs, overload, special project assignments, arranged classes. Detailed information must be completed and submitted to the respective academic dean or chief academic officer for approval.
Every fiscal year, the State of Minnesota will provide up to 12 weeks of job-protected leave to "eligible" employees for certain family and medical reasons consistent with the FMLA, relevant State law, and collective bargaining agreement and plans. Leave can be paid under FMLA when an eligible employee has sick leave and/or vacation leave in the respective leave balances. The use of paid leave is based on collective bargaining agreement language.
Eligible employees are allowed by bargaining unit contracts to enroll, on a space available basis, in credit courses tuition free. The Tuition Waiver Provisions for MnSCU Employees identifies the employee and dependent eligibility as well as the number of credits they are allowed to waive. The tuition waiver does not cover course fees or books/tool expenses. Eligibility and restrictions/limits are based on collective bargaining unit language. To waive tuition the Tuition Waiver form is completed and submitted to the human resources office.
All employees are subject to a parking fee each fiscal year. This fee can be paid in cash at either campus bookstore or as a payroll deduction that is tax exempt. Contact the payroll specialist with any questions.
Hourly and salaried non-faculty employees are required to report the number of hours they worked each pay period. This is accomplished by completing a bi-weekly electronic time report form. Executive, administrative or professional employees can check a single box on the electronic time sheet indicating they have performed the duties of their position sufficiently to be compensated for 80 hours in the pay period, including any leave taken as indicated.
The employee must accurately enter and sign the electronic bi-weekly report for the period. Then it must be e-mailed to their supervisor by the Friday before the end of the pay period. The employee’s supervisor must open and review the employee’s electronic time report, correct any errors, sign the report, and submit by e-mail to the agency payroll specialist with a copy to the employee.
This form is to be used to request overtime hour’s necessary in performing required job duties. The immediate supervisor must authorize all requests prior to the employee working the overtime hours. The supervisor’s approval is subject to verification by human resources staff that the request is within limits as specified in the bargaining unit contract. The supervisor returns the completed form to the human resources office.
Information containing payroll periods, beginning and ending dates, time sheet due dates, and check issued dates can be found under Payroll Date Information.
Any change of address for an employee can be done via the Self Service site, where you check your payroll information. If you have questions, please contact the HR Office.
Any employee who changes their name must notify the personnel aide in the human resources office via e-mail or by phone and complete a new W-4.
Adding or dropping dependent coverage for insurance purposes is done during the open enrollment period unless there is a "life event." If employees already carry dependent coverage and a "life event" occurs, additional dependents may be added by completing the Dependent Change Form. If only single coverage is carried and a "life event" occurs, the basic insurance application is completed to add dependent coverage. This form is available in the Human Resources Office.
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