Step 1: Know Your Rights

Minnesota State College - Southeast Technical maintains records about you in various places within the institution. For example, the admission office maintains records about you, as does the registrar. Under federal and state law, you have certain rights concerning the records which Southeast Technical maintains. This notice is to make you aware of those rights.

Should you have questions concerning your rights, please contact:

Nate Emerson
Data Practices Compliance Official, Vice President of Student Affairs
Winona Campus
507-453-2711 or 1-800-853-8324

Under the Minnesota Government Data Practices Act (MGDPA) and the Family and Educational Rights Privacy Act (FERPA), you have a right:

• to inspect and review educational records maintained about you
• to request an amendment to records about you for the purpose of correcting inaccurate, incomplete or misleading records
• to a hearing regarding your request, if Southeast Technical does not amend the records at your request
• to place a written statement explaining your disagreement with Southeast Technical in your records, if Southeast Technical does not amend records after the opportunity for a hearing about whether the records are inaccurate, incomplete or misleading
• to consent to disclosures of information which identify you personally, except to the extent that such disclosures are allowed with your consent under state and federal law

  For example, FERPA and MGDPA permit disclosure without consent to school officials with legitimate educational interests. A school official is a person employed by Southeast Technical in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel), a person or company with whom Southeast Technical has contracted (such as an attorney, auditor or collection agent), a student serving on official Southeast Technical committees, a person serving on the Board of Trustees or in the Office of the Chancellor, or assisting another school official in performing his or her tasks. A school official has legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

  If you are currently enrolled in, receiving services from, seek or intend to enroll at a college or university within the Minnesota State College and University System, your academic records from that institution are available to officials of other schools within the System without your consent while you are in attendance. Disclosures of your records to other schools under other circumstances require your prior written consent.

• to file a complaint with the United States Department of Education if you believe that Southeast Technical is not meeting the requirements of the federal law. Written complaints should be sent to:
  

  Family Policy Compliance Office
  U.S. Dept. of Education
  600 Independence Avenue SW
  Washington, DC 20202-4605

• to obtain a copy of Southeast Technical ’s complete policy regarding educational records. Southeast Technical has copies of the policy available in the Student Services Office.

Please note that none of the data in your records, EXCEPT data classified as Southeast Technical Directory Information, can be released without your personal written request.

The following is classified as Southeast Technical Directory Information:

• Your name
• City
• Major field of study
• Participation in officially recognized activities and sports
• Dates of attendance
• Graduation date
• Degrees and Awards received

Under the provisions of FERPA and Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, students have the right to withhold disclosure of such directory information.

Southeast Technical will honor your request to withhold directory information if you complete the Authorization to Withhold Directory Information form found on our Web site, or you may pick up the form in the Student Services Office.

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