Cost Allocation/Charge Backs

FUEL

  1. There is a Wright Express Fleet Credit Card provided with each set of car keys for college-owned vehicles. (Contact the Maintenance Dept. in Winona and Human Resources in Red Wing to reserve a vehicle.)
  2. You will need your ID number (issued by the Maintenance Dept.) and the current mileage of the vehicle in order to use the Wright Express card. It can be used at the pump or inside the station.
  3. There is a list of the preferred gasoline companies on the back of the ID card, and a list of all companies that accept the Wright Express card can be found in the glove compartment of each vehicle.
  4. The receipts should be put in the pouch and turned in with the car keys. There is an additional drop-off box for keys near the door of the Business Office (Room 127).
  5. The gasoline expense will be charged to your department’s cost center.

POSTAGE

  1. United Parcel Service (UPS) – Contact Rita Cada in the Maintenance Dept.
  2. For questions about other mailing or shipping procedures, contact the Business Office.
  3. Postage expenses will be charged back to your department’s cost center.

TELEPHONES

  1. Phone line expenses will be charged back to your department’s cost center.
  2. Long distance phone calls will be charged back to your department’s cost center based on the long distance access codes.

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