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Minnesota State College Southeast
A Technical & Community College
Policies

MSC Southeast Policies

Section 600 - Operational

601 - Facility and Equipment Use

College facilities and equipment are for the purpose of supporting educational, research and service functions. Use of College facilities, supplies and equipment for personal business or financial gain is prohibited. Removal of equipment and supplies from College property is prohibited without administrative pre-approval. See Policy No. 602 Inventory Management below.

Approved: June 17, 1997
Reviewed: December 28, 2010; October 31, 2013
Revised: February 15, 2000; June 30, 2004

 

602 - Inventory Management

Legal References: Minnesota State Board Policy 7.3.6

A physical inventory of fixed assets – defined as a unit with a base cost equal to or greater than $10000.00 – is completed each year. Each Department within the College is accountable for its fixed assets and equipment. Movement of property or disposal of property  requires prior notification to the Business Office. The College will comply with Minnesota State Policy 5.14 Procurement and Contracts.

Approved: June 17, 1997 
Revised: February 15, 2000; June 30, 2004; December 28, 2010; October 31, 2013

 

603 - Parking and Traffic

Legal Reference: Minnesota Statute Section 136F.53

The College assesses a parking user fee to support the cost of annual and long-term parking facility maintenance and renewal. Every vehicle parking on College facilities will be subject to a parking fee. Students who do not bring a vehicle on Campus may file for a refund of the parking fee which is included in the regular tuition and fees billing.

Exemptions, Regulations, and Fees

Approved: June 17, 1997
Reviewed: December 28, 2010; October 31, 2013
Revised: February 15, 2000; June 30, 2004

 

604 - Recycling and Waste Prevention

The College recycles as many materials as possible for environmental reasons as well as to avoid the penalties imposed by waste haulers when non-recyclable waste is placed in the wrong container or receptacle. Employees and students are expected to be familiar with the recycling program of the College, and to dispose of materials correctly into the designated receptacles. The College expects employees and students to make every effort to eliminate wasteful practices such as turning lights off in rooms not in use and using materials resourcefully.

Approved: June 17, 1997
Reviewed: December 28, 2010
Revised: February 15, 2000; June 30, 2004

 

605 - Acceptable Use of Computers and Information Technology Resources

Responsible Office: Information Technology
Responsible Officer: Chief Information Officer
References: 

  • System Policy 1B.1 Nondiscrimination in Employment and Education Opportunity
  • System Procedure 1B.1.1 Report/Complaint of Discrimination/Harassment Investigation and Resolution
  • System Procedure 1C.0.1 Employee Code of Conduct
  • System Policy 1C.2 Fraudulent or Other Dishonest Acts
  • System Policy 3.26 Intellectual Property
  • System Policy 5.22 Acceptable Use of Computers and Information Technology Resources
  • System Procedure 5.22.2 Cellular and Other Mobile Computing Devices
  • System Policy 5.23 Security and Privacy of Information Resources
  • Minnesota Statute §43A.38, subdivision 4, Use of state property

PURPOSE: Computer and information technology resources are essential tools in accomplishing the mission of Minnesota State College Southeast (MSCS). These resources must be used and managed responsibly in order to ensure their availability. This policy establishes responsibilities for acceptable use of MSCS information technology resources.

PART 1. POLICY 

Acceptable use 
System information technology resources are provided for use by currently enrolled system students, administrators, faculty, employees, and other authorized users. System information technology resources are the property of Minnesota State College Southeast, and are provided for the direct and indirect support of the system's educational, research, service, student and campus life activities, administrative and business purposes, within the limitation of available system technology, financial, and human resources. The use of MSCS information technology is conditioned on adherence to this policy and any procedures or guidelines adopted pursuant to this policy.

Academic freedom 
Nothing in this policy shall be interpreted to expand, diminish, or alter academic freedom articulated under Minnesota State Colleges and Universities Board policy and system collective bargaining agreements, or the terms of any charter establishing a system library as a community or public library.

Applicability 
This policy applies to all users of system information technology, whether or not the user is affiliated with MSCS, and to all uses of system information technology, wherever located.

MSCS is not responsible for any personal or unauthorized use of its system information technology or the security of personal data or devices on or using system information technology resources.

Definitions:

System
The Minnesota State Colleges and Universities Board of Trustees, the system office, the colleges and universities, and any part or combination thereof.

System information technology
All system facilities, technologies, and information resources used for information processing, transfer, storage and communications. This includes, but is not limited to, computer hardware and software, computer labs, classroom technologies such as computer-based instructional management systems, and computing and electronic communications devices and services, such as modems, e-mail, networks or use of a network via a physical or wireless connection, telephones, voicemail, facsimile transmissions, video, mobile computing devices, and multimedia materials.

Transmit
To send, store, collect, transfer, or otherwise alter or affect information technology resources or data contained therein.

User
Any individual, including, but not limited to, students, administrators, faculty, employees, and volunteers using system information technology in any manner, whether or not the user is affiliated with MSCS.

See PART 2: Acceptable Use of Computers and Information Technology Resources Procedures 

Approved: June 17, 1997
Reviewed: December 28, 2010; October 31, 2013; July 2020
Revised: February 15, 2000; June 30, 2004; July 2020

 

606 - College Web Site Policy

Responsible Office: Information Technology
Responsible Officer: Chief Information Officer

PURPOSE: It is the goal of this policy to ensure a professional, operationally centered approach for the College's web site(s) and its overall online presence.

PART 1. POLICY

The College's public online web presence fosters communication between the college and its constituent audiences. These audiences include potential students, current students, alumni, business partners, foundation members, and the public at large. The college online presence communicates information consistent with the College's mission, vision, and values. As such, online content and materials represent the college as an entity, rather than individual views or opinions.

See PART 2:  College World Wide Web Site Procedures

Approved: June 17, 1997
Reviewed: December 28, 2010; October 31, 2013; July 2020
Revised: February 15, 2000; October 14, 2003; June 30, 2004; July 2020

 

607 - Solicitation Policy 

This policy guides solicitation ("tabling") by external organizations at Minnesota State College Southeast. Solicitation/tabling is any effort on campus to raise funds through the sale of merchandise or services, as well as to influence or gain support or awareness for an issue or cause.   Purpose:  To provide a framework to manage external organizations/individuals that wish to promote or sell products, services, ideas, or conduct fundraising efforts on campus.   

Minnesota State College Southeast (MSCS) allows external individuals and organizations to use designated table space on campus for solicitation, as long as the use does not violate existing college contracts.  Visits may be scheduled between 8:00am and 6:00pm Mondays through Thursdays, and 8:00am through 4:00pm on Fridays. Special approval must be given by the Dean of Students for tabling outside of those hours. During the course of one week, individuals and organizations may not table more than three days in a row.  The cost of hosting a table is a non-negotiable $25.00, which represents the set-up and logistical costs for the College. This is payable by check to Minnesota State College Southeast at or prior to the start of the tabling time. 

Responsibilities of individuals and organizations include: 

  • Individuals and organizations must submit a "solicitation application," available at the front desk, at least one week (seven days) prior to the requested date(s) they would like to be on campus.
  •  Individuals and organizations will station themselves only at the specific location(s) delegated to them by the college. 
  • Individuals and organizations will solicit participants only at their designated table(s).
  • Individuals and organizations will confine posting any and all literature to the table or assigned space.
  • Individuals and organizations will solicit only on scheduled date and time.
  • Individuals and organizations are responsible for being familiar with college policies and procedures directly related to the use of facilities and the prohibited unlawful use, possession, distribution, manufacturing, or sale of any alcoholic beverage, controlled substance or illegal drugs on the campus, as well as other prohibited items. 

The following regulations are pertinent to the ability of an Individuals or organization to have and maintain their presence on the campus: 

  • Promotion of alcohol, tobacco/nicotine use, and credit cards is prohibited. The college may specify additional prohibitions. 
  • The college reserves the right to remove an individual or organization if the college determines that their presence has created an undue disruption.  
  • Any individual or organization that does not follow these guidelines will be dismissed from campus and will not be allowed the chance to solicit on campus again. 

Solicitation Procedures

Approved: January 24, 2020
Reviewed:
Revised:

 

608 - Campus Posting Policy

This policy addresses the posting of notes, signs, flyers and posters, etc. in and out of the buildings and throughout the grounds of Minnesota State College Southeast.

The intent of this policy is to provide students, faculty, staff and the community with an opportunity and space to publicize events and services at designated locations throughout the campus, while maintaining an acceptable physical environment.

It is expected that all materials posted in designated areas will be reasonably neat and attractive in the interest of the advertiser and Minnesota State College Southeast.

Campus Posting Procedures

Approved: January 24, 2020
Reviewed:
Revised:


© 2020 Minnesota State College Southeast

RED WING CAMPUS | 308 Pioneer Road | Red Wing, MN 55066 | 651-385-6300
WINONA CAMPUS | 1250 Homer Road | Winona, MN 55987 | 507-453-2700

Minnesota State College Southeast is an affirmative action/equal opportunity educator and employer. ADA accessible. MSC Southeast is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, or sexual orientation. In addition, discrimination in employment base on membership or activity in a local commission as defined by law is prohibited.

 

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