Satisfactory Academic Progress Appeals

A student who fails to make satisfactory academic progress and is suspended from Academic/Financial Aid eligibility has the right to appeal based on unusual or extenuating circumstances. Examples of extenuating circumstances include, but are not limited to medical issues, death of an immediate family member, or other unique circumstances. Students who have been suspended may regain their eligibility only through the institution's appeal process or when they are again meeting the institution's financial aid Satisfactory Academic Progress standards. Neither paying for their own classes nor sitting out a period is sufficient in and of itself to reestablish a student's financial aid eligibility.

To appeal the student must complete the Satisfactory Academic Progress Appeal form (link to eForm). On the form, the student must provide a clear and thoughtful explanation of the extenuating circumstances that have led to undue hardship and impacted their academic progress. To strengthen their appeal, students are strongly encouraged to include any relevant documentation—such as medical records, legal notices, or other supporting materials—that help illustrate their situation. The student should also outline a realistic and proactive plan detailing the steps they will take to improve their academic standing and demonstrate their commitment to success.

Use the following guide as you prepare your appeal:

1. Appeal Statement: Clearly explain what happened. Be honest, specific, and organized.
   Example of a strong statement: "During Fall 2024, I was diagnosed with severe anxiety and depression, which significantly impacted my ability to focus and attend classes. I sought treatment in November and have since been working with a counselor weekly."
    
   
2. Documentation of Extenuating Circumstances: Provide verifiable documents (e.g., doctor's notes, death certificates, legal documents). Ensure they are relevant and specific.
   Strong documentation includes: A doctor's note confirming diagnosis and treatment dates, plus a letter from a counselor.
    
   
3. Connection Between Circumstances and Academic Performance: Clearly link your situation to your academic struggles. Explain how your circumstances affected your ability to succeed.
   Example: "My anxiety caused frequent panic attacks, making it difficult to attend class or complete assignments on time, which led to failing grades in three courses."
    
   
4. Plan for Academic Improvement: Share a realistic and detailed plan. Include specific steps and resources you'll use (e.g., tutoring, Disability Services, reduced course load).
   Example: "I've registered with Disability Services, created a weekly study schedule, and will attend tutoring twice a week."
    
   
5. Commitment to Success: Show motivation and dedication to your education. Mention any steps you've already taken.
   Example: "I'm determined to complete my degree and have already taken steps to improve. I've met with my advisor and am committed to following through."
     

If approved

During the probationary period, a student must receive a 2.5 GPA and have a 75% credit completion rate to be in good academic standing. A student not in good academic standing after their probationary period will be suspended from Minnesota State College Southeast for one calendar year. 

If denied

If the student is dissatisfied with the committee's decision, the student may appeal to the Vice President of Student Success (VPSS). Decisions by the VPSS are final.