County Office Building
202 W 3rd St
Winona, MN 55987, USA
**MN MERIT SYSTEM APPLICATION AND LETTER OF
INTEREST WITH RESUME REQUIRED TO APPLY FOR THIS POSITION. DO NOT CLICK ON
APPLY NOW WITHIN THIS POSTING. PLEASE READ THE FOLLOWING INSTRUCTIONS TO
INSTRUCTIONS: To be considered for this position, you must submit an
application through MN Merit AND submit a letter of interest and
resume to Winona County by 4:00 p.m. on February 10, 2020. You must
be eligible for appointment by the MN Merit System. To apply, click here and click on the Office Support Specialist Online
process: In order to be considered for this job, you must take and
pass the online examination that consists of five sections measuring
Numeric Filing, Proofreading, Reading Comprehension, Spelling, and Basic Math
Skills. After your Merit System application has been submitted, you will
be sent a link to access the examination sections--if you meet the minimum
qualifications for this job classification.
INFORMATION: You must complete the exam within (3) three days of the
closing date, or by no later than midnight, February 13, 2020.
interested individuals shall also submit a letter of interest and resume to the
attention of Maureen Holte, Assistant County Administrator/Personnel Director,
County Office Building, 202 West Third Street, Winona, MN 55987 (507) 457-6352
or fax: (507) 454-9366 by 4:00 p.m. on February 10, 2020.
This position starts
at $17.98/hour (DOQ) with advancement up to $23.62/hour.
Under general supervision an employee at this level is characterized by
responsibility for a fairly complex and important function, or subject matter
within a department. A good knowledge of general office methods and equipment
and of the functions and procedures of the department are essential. Skills in
communicating with others are often important in positions in this class.
Typing may involve technical terminology or the ability to design and layout
reports, but the level of related responsibility is the governing factor in
allocation to this level. An employee in this classification must have
sufficient knowledge to be the primary reference source on the assigned subject
and the ability to analyze and resolve a variety of work problems.
Examples of Duties:
Any one position may not include all the duties listed, nor do the examples
listed in their relative order of importance, include all duties that may be
found in positions of this class.
* Types straight copy from rough drafts, correct forms or transcription.
Prepares materials for duplications. Makes tables, graphs, charts or diagrams,
based on data supplied from other sources using typewriter, PC, pen, or pencil.
Makes preparations and adjustments to ready typewriter and like equipment and
otherwise perform routine maintenance of those machines.
* Classifies informational material correspondence, special forms, records,
orders, and other items following method designed by department. Sets up files
and/or codes, indexes, tabs, or otherwise prepares classified material for
filing or identification using department system. Maintains systematic filing
* Composes correspondence requiring specific knowledge of methods, procedures,
policies, or other information. Checks standard forms and/or correspondence for
inaccuracies of spelling, punctuation, grammar, spacing, or general appearance.
* Makes simple or routine entries in record books or on special or standard
forms by longhand or some type of office machine. Makes ordinary calculations
requiring more than one step, with or without using a machine. Makes out
various routine forms such as checks, receipts, invoices, for letter addresses,
or other items, according to designated procedures by longhand or use of office
* Reads incoming correspondence to determine destination. Anticipates need of
supported officials and gathers records, letters or other specific information
that might be wanted. Arranges for appointments and meetings by consulting a
list, time schedule, or other record, or by contacting, directly or indirectly,
the persons concerned.
* May maintain state and county client databases.
* Answers questions and gives requested directions, or information, personally
or by telephone. Explains details of services, methods or policies and refers
applicants, clients or other individuals to appropriate personnel. Obtains
necessary or desired information, authorizations, approvals, signatures, or
other data from customers, supervisors, or other individuals. Assists
individuals in completing necessary forms. Helps train new clerical staff.
* Any other duties as assigned.
Required Knowledge, Skills, and Abilities:
Any combination of training and experience providing the following knowledge, skills,
and abilities, listed in their relative order of importance.
For Full Performance:
* Considerable knowledge of modern office procedures, practices, and equipment.
* Knowledge and accuracy of arithmetic computations.
* Knowledge and accuracy in the use of the English language and grammatical
* Ability to establish and/or maintain effective filing system.
* Ability to compile data and prepare reports from such data.
* Ability to compose correspondence requiring the application of knowledge of
methods, procedures, policies and other information.
* Ability to make decisions in accordance with laws and departmental policies
* Ability to schedule and interrupt work in order to meet deadlines or
coordinate with other schedules.
* Arithmetic skills with no errors using addition, subtraction, multiplication,
* Accuracy in making routine bookkeeping entries, in filling out business forms
and spelling, punctuation, and grammar, both orally and written.
* Ability to make accurate comparisons of verbal and numerical data.
* Ability to type from plain copy accurately.
* Ability to interact with the public and other employees in a respectful and
* Knowledge of the legal and technical forms and terminology of the area of
* Skilled in the use of office equipment required in the area of
* Any combination of education and experience equivalent to graduation from
high school and three years of increasingly responsible general clerical